Shaan Stationery Blog

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Following workplace improvement tips will help you in greater work output and reduces stress.

1. Keep your desk and drawer clean and clear. Clutter free desk and drawer makes greater utilization of your resources.

2. Keep only essential and frequently used items on your desk. For instance, If you use paper punching machine frequently keep it on your desk otherwise drawer will be best place.

3. Use In-Out tray for your papers and files. This will ensure the priority of the contents. This will reduce the unnecessary searching within all mixed up files/papers.

4. Maintain To-Do list on your personal notice board. Priority-wise note down everything that you have to do. After completion of each task strike it off. This will eliminate repeatedly thinking of completed tasks.

5. Use desk accessories such as Pen Stand, Clip Box, Card Holders, etc. for organizing stationery items like, writing instruments, notepads, clips, etc. Desk accessories are such an important item on your desk that it dramatically saves your time as well makes your desk look professional.

6. Use labeled Storage Boxes to keep your papers and files securely. Files and papers that are currently not in use or to be archived for future reference can be stored securely in these storage boxes. This will also helps in easily handling bulk files and papers.

7. Make color coding as much as possible. Files related to sales can be separated by files related to marketing by using different color files for each category. This helps in quick access of the files by its color instead of reading each file name. This color coding can be applied to many other items.

8. Use Post-it Pads for marking files and quick notes as reminders. Post-It notes are one of the best friends for office professional. Details of Post-It notes like its origin and uses available separately on our post “Post-It Notes – An accidental invention”.

9. Use Call Bell rather than calling peon loudly and disturbing others. These call bells have soothing sound effect that does not irritate others. It also gives boss like impression.

10. Use folders up to its capacity. Do not overload it. A single document spill out will cost you big. There are varieties of folders available ranging from flat office file to big Lever arch box file. You can choose as per your needs. Remember color coding will help you lot.

11. Use file separators instead of using multiple small files. It will help you finding documents quickly. It will help you in locating documents quickly. These file separators comes in various types, A to Z, 1 to 6, 1 to 12, 1 to 31, etc.

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